Optimal Business

It is evening and you are still re-entering invoices.

We automate document processing and data exchange between the programs you already use.

Free review

The same stack, every evening.

Every invoice is entered by hand.

Those hours cannot be recovered.

One wrong digit leaves you with an error to fix.

Your programs are already here. They do not talk to each other.

We connect them without a new system.

The stack sorts itself.

Records

16 recorded

  • 4Invoices
  • 4Receipts
  • 4Statements
  • 4Waybills
  1. Invoice
  2. Invoice
  3. Invoice
  4. Invoice
  5. Receipt
  6. Receipt
  7. Receipt
  8. Receipt
  9. Statement
  10. Statement
  11. Statement
  12. Statement
  13. Waybill
  14. Waybill
  15. Waybill
  16. Waybill

An example stack. The numbers count the sheets in this scene.

Financial process automation

We build software and automation for your documents and data. This work does not include accounting services or financial advice. For other processes, see business automation.

A new system can mean training, another subscription and moving existing data.

We work with the tools you already use. We connect Excel sheets, accounting software, your shop, the Bulgarian couriers Econt and Speedy, and email so data can move automatically. Your team does not need to learn new software.

Show us how you work and we take care of the rest, without requiring you to replace your systems or learn new programs.

  • Keep your existing tools. We automate the manual steps in the process we agree on.
  • We start with one process rather than the whole company, and you see a result in weeks.
  • We suggest a new system only if it works out better for you, and explain why.

Portfolio

Real projects, from online shops to artificial intelligence automation.

For one client, 1,065 invoices passed through the system without manual re-entry.

  • 1065 invoices processed without manual re-entry Excel-to-BulMar accounting software converter
  • 0 plugins to maintain after migration Spiritual Sound Space
  • 3 languages moved from WordPress to a static site Spiritual Sound Space
  • −74% less render-blocking CSS (from 91 to 24 KB) Bhakti Yoga Foundation
Online shop

Vita Rama: online shop with single sign-on

WordPress · WooCommerce · WoodMart · Keycloak

An online shop for supplements, organic food and natural cosmetics for a healthy living centre, built to the Figma design with one sign-in for the shop and patient portal.

  • Each element is checked against the Figma design (logo, fonts, colours and icons) on desktop and mobile
  • Product fields that the team can fill in without a programmer
  • The cart, checkout and product sections are entirely in Bulgarian
  • One sign-in for the shop and patient portal
  • Fonts are served from the site’s own server without external services
View live
Web application

Vita Rama: patient portal

Laravel 12 · Filament 3 · Livewire 3

A patient portal rewritten from an outdated system (Java, Spring and Backbone.js) as a modern application that is easy to maintain.

  • All functions of the old portal transferred without interrupting the centre’s work
  • Staff panel for lists, search and record management
  • Staff sign in with their Google Workspace accounts, without separate passwords
  • Each change is tested in a separate environment before it goes live
Our product

Oborot: cloud accounting

TypeScript · Next.js 15 · Cloudflare · AI recognition

A cloud accounting platform for multiple companies that reads invoices automatically. The management dashboard demo is live with sample data.

  • From a photo or scan of an invoice, the program reads line items, VAT and totals, checks the company identification number and accounts, and suggests an entry
  • Accounting core with over 300 automated tests: chart of accounts, double-entry bookkeeping, VAT journals, payroll, depreciation and bank statements
  • Management dashboard based on the trial balance: profit and loss, balance sheet and eight indicators by month
  • Import a trial balance from other programs; import from BulMar accounting software for monthly reconciliation is in development.
View live
Our product (in development)

WooCommerce plugins

PHP · WooCommerce · proprietary licence server

Five plugins for Bulgarian online shops, with a free core and paid extensions enabled by licence.

  • Optimal Couriers: Speedy, Econt, BOX NOW and Pigeon Express delivery options directly at checkout.
  • Optimal Plashtania: ePay.bg payments and instalment purchases with an instalment calculator
  • Optimal Feeds: product feeds for Pazaruvaj, Compari, Glami, Google Merchant Center and Meta, with a paid eMAG extension
  • Optimal N-18: sales under Regulation No. N-18, with a sale number, QR-coded document and monthly file for the Bulgarian National Revenue Agency
  • Optimal Abonamenti: a WooCommerce Subscriptions extension with five features
Security

Website audit and monthly monitoring

Automated audit · 9 checks · change history

Client sites undergo an automated audit each month. We monitor security, speed, accessibility and broken links, and write only when something changes.

  • One run checks 9 areas: security headers, exposed files, certificate, domain and email records, mixed content, known vulnerabilities, speed, accessibility and broken links
  • The full history is retained, so each check shows what has improved and what has regressed
  • The check is passive: it looks only at what any visitor can see
Automation

Vita Rama: team automation

Python · Google Cloud · Google Workspace

Tools that save the centre's team manual work across reports, event registrations, feedback and numerical reconciliation.

  • Monthly report to the manager, with source data collected each morning in Google Cloud without a computer running
  • Event registration page with transport options
  • Form for guests to rate the daily menu, with a morning email of ratings to the kitchen
  • Reconciliation of sales-system turnover with accounting and checks of item costs
Website

Spiritual Sound Space

Static site · Python · Cloudflare

Bhakti Gauravani Goswami's website with books, audio and a gallery in three languages, moved from a vulnerable WordPress site to a fast, secure static site.

  • Three languages (English, Spanish and German), with page addresses preserved to protect search rankings
  • Moved from WordPress with plugins to a static site, with no plugins to maintain or content-management-system vulnerabilities
  • One audio player for the whole library and pages that load quickly on mobile
  • Protection and performance through Cloudflare
View live
Website

Bhakti Yoga Foundation

WordPress · Divi · GiveWP and Stripe

A bilingual foundation website with online donations, designed to be light, fast and mindful of personal data rules.

  • One-off and monthly donations through Stripe, with a choice of donation purpose
  • Two languages without a heavy translation plugin, making the site faster to load and easier to maintain
  • Fonts served from the site’s own server without Google Fonts; render-blocking styles reduced from around 91 KB to around 24 KB
  • Links between language versions, social sharing cards and a sitemap for search engines
View live
Automation (personal project)

Lecture archive: end-to-end automation

Python · speech recognition · YouTube · Google Drive

A personal project showing how many steps an automation can connect: from a recording in a Facebook group to an organised archive, without manual work.

  • Finds and downloads new lecture recordings from several Facebook groups each day
  • Transcribes speech and identifies the speaker and topic
  • Organises the archive in Google Drive and uploads lectures to YouTube
  • Runs on a separate server with checks and error notifications
Our product

Facebook and Instagram advertising

Python · Meta Marketing API

An advertising tool that checks ads each day, pauses those spending without results and sends a weekly report in plain language.

  • Tracks the spend and results of each ad daily
  • Pauses ads spending without results under rules agreed in advance
  • Sends a weekly report without jargon
  • Nasimo is the first client; the tool is connected to its Meta advertising account
Demo

AI voice agent

Voice AI · Bulgarian and English

A working demo of a voice assistant that speaks to customers on the phone, books appointments, gives prices and transfers calls to a person.

  • Speaks Bulgarian and English
  • Books appointments according to available slots
  • Gives prices from a price list set by the company
  • Transfers the call to a person when a question falls outside its rules
Service

Encrypted nightly off-site backup

Kopia · Google Cloud Storage

Office data is copied off-site in encrypted form each night to protect it against equipment failure, theft or ransomware.

  • Runs automatically each night
  • Data is encrypted before it leaves the office
  • Copies are stored off-site in Google Cloud Storage

What we build and maintain

Tell us what you need. We prepare a tailored proposal based on the task, the systems you use and the scope of work.

  • Technical integrations

    We connect your systems, including payments, couriers, accounting and customer management, so data moves automatically without manual entry.

  • Artificial intelligence automation

    Document recognition, invoice processing and automated workflows can turn hours of manual work into minutes.

  • Web and mobile applications

    Portals, internal tools and subscription products built with Laravel, Next.js and TypeScript, with automated tests.

  • Document and data processing

    Converters, checks and data transfers between formats and systems, designed to be accurate, repeatable and verifiable.

  • Websites and online shops

    From design to finished site: WordPress and WooCommerce, Squarespace or a fast static site, chosen for your needs.

  • Older website review and protection

    If your site was built years ago and has not been updated, we check its security, speed and broken features and fix the problems.

  • Maintenance and monitoring

    We monitor your systems, fix issues caused by changes in third-party services and keep them updated. Each month we also check for new vulnerabilities affecting your site.

Let's talk

An older website nobody maintains?

If any of these sound familiar, your website may have a problem you have not noticed:

  • Google displays a warning that the site may harm your computer.
  • Emails from your domain go to customers’ spam folders.
  • The site has slowed down or goes offline after an automatic update.
  • Its Google rankings have fallen without explanation.
  • The contact form or cart has stopped working.
  • It was built years ago and has not been touched since.

According to Patchstack, 11,334 new vulnerabilities were discovered in the WordPress ecosystem in 2025, 42% more than in 2024. Plugins accounted for 91% of the new vulnerabilities.

We offer a free review of publicly available information, including security headers, certificate, email settings, exposed files and speed. We explain the three most important problems in plain language. If you choose to continue, we prepare a tailored proposal for a full audit and fixes.

The review is passive: we look only at what any browser can see. We conduct deeper scans only with your written permission.

Free review
Two workstations side by side with a laptop, monitor, desk lamp and empty chairs, with no people present.

About us

Optimal Business is a two-person studio bringing technology and organisation together. You work directly with the people building your solution, with no middlemen, requirements distorted along the way or team of interns behind a polished presentation.

Every project follows four steps: 1) we understand your process and how long it takes; 2) we propose the simplest working solution at a clear price; 3) we build and test it using your real data; 4) we launch and maintain it. We measure the result in hours saved.

We take care of the technical work.

Show us one manual task and we tell you how many hours a month you could save. Or give us your older website address and we identify the three most important problems. No obligation.

Free review

Describe a time-consuming task, such as invoices, orders, waybills, reports or emails, or give us your older website address. We respond with a concrete result: hours saved and a price, or the three most important website findings.

We will respond within one business day, with no obligation or technical jargon.

Free review

or contact us directly: [email protected] · +359 878 240 948